Stores Management & Stock Control

Main Topics of Study:

The Supply Function

  • Stores
  • Responsibilities
  • Organisation
  • Position of stores within the purchasing and supply organisation
  • Relationships with other departments
  • Materials management
  • Logistics
  • The supply chain concept
  • The British standard guide to stock control

Identification of Materials

  • Coding of materials
  • Advantages of a coding system
  • Code symbols
  • Interpretation of codes
  • Methods of coding
  • Self-validating codes
  • Organising a materials vocabulary
  • Specification
  • Bar coding
  • Variety reductions
  • Some widely used coding systems

Receipt and Inspection

  • Expediting
  • Receipts from suppliers
  • Transfers from other storehouses
  • Returns from production or other departments
  • Scrap arising
  • Inspection
  • Vendor quality rating
  • Marshalling receipts
  • Receipt of capital items within the organisation

Issue and Dispatch

  • Authorisation of issues
  • Identification of requirements
  • Timing of issues
  • Methods of issuing stores for internal use
  • Dispatch of goods outside the organisation

Records and Systems

  • Purpose of stock records
  • Manual systems
  • Computerised systems
  • Electronic data interchange
  • Current developments

Materials and Accounting

  • The value of stores in stock
  • Basis of material costing
  • Methods of pricing material
  • Arrangement of stores accounts
  • Provisions
  • Control of stock by value
  • Budgetary control
  • Annual audit

Approach to the Provision of Materials

  • Reasons for holding stock
  • Dependent and independent demand
  • Approaches taken in production organisations
  • Differing stock control needs of construction, service and retail organisations
  • The extent of stockholdings
  • Ordering quantities
  • Range
  • Consignment stocktaking

Stock Control Techniques

  • Provisioning
  • Approaches to control
  • Visual approaches to control
  • Programming deliveries
  • Ordering quantities
  • The need for differential control
  • ABC analysis classification of stock according to purpose
  • Forecasting demand
  • The use of probability in inventory control
  • The setting of recorder levels
  • The provision of safety stock
  • Simulation
  • Physical security
  • Responsibility for stock
  • Purpose of stocktaking
  • Periodic stocktaking
  • Continuous stocktaking
  • Stocktaking procedure
  • Treatment of discrepancies
  • Obsolescence and redundancy
  • Stock checking

Storehouses and Stockyards

  • New stores buildings
  • Large central storehouses
  • Storehouses serving one factory or operating unit
  • Hiring of storage accommodation
  • Stockyards
  • Construction of stockyards
  • Stockyard facilities
  • Buildings and enclosures within the stockyard

Stores Operations

  • Security
  • Knowledge of materials
  • Prevention of deterioration
  • Storehouse location systems
  • Flow
  • Departmental stores
  • Work-in-progress stores
  • Special storage facilities
  • Centralisation of storage central stores
  • The assessment of stores efficiency
  • The measurement of stores efficiency
  • Redundant stock

Health and Safety

  • European directives on health and safety at work
  • Manual lifting
  • The control of substances hazardous to health regulations
  • Mechanical lifting
  • Fire precautions

Storage Equipment

  • Adjustable steel shelving
  • Bins
  • Pallets
  • Racks
  • Measuring equipment
  • Ladders and steps
  • Cleaning equipment
  • General tools
  • Live storage
  • Automation of warehouse work

Materials Handling

  • Benefits of proper materials handling
  • Manual handling
  • Mechanical handling
  • Assessment of handling problems for mechanisation
  • Hand-operated equipment
  • Power-driven equipment
  • The relationship of materials handling to transport

Procedures Manuals

  • The need for procedure manuals
  • Procedures
  • Advantages and disadvantages of a manual
  • Preparation of the manual
  • Contents of the manual
  • Publication and distribution
  • Implementation of the manual
  • Work study

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